Mileage reimbursements are allowed when staff are required to drive their personal vehicle for business purposes (excluding driving between home and their office). Mileage claims should be submitted monthly, and no less frequently than quarterly. Other policies:
Staff will be reimbursed at the existing RCUH rate per mile plus related parking fees.
To qualify for this allowance, staff must carry current automobile liability insurance as required by the Hawaii No-Fault Law.
Normal mileage between home and the workplace cannot be claimed. If it is necessary to make a stop enroute to the office or home, the normal miles traveled must be deducted from the total miles traveled. However, staff may claim normal mileage between home and their business destination on weekends and holidays, or on days when extra return trips from home to the office are required.
In those instances where the mileage is shorter from one’s home to a required business destination, it is not necessary to first drive to one’s office. Rather, the mileage should be claimed from one’s home as the place of departure, in order to determine the distance.
Mileage reimbursement requests are to be submitted on the RCUH online system, indicating destination point, distance traveled, date, purposes of travel, total miles traveled, signature/date of requestor, and other data required to complete the form.
See www.hawaii.edu/svpa/apm/disb/a8852.pdf and also Travel Procurement: Rental Cars for additional policies.
See related topics in this section:
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