HAWAI‘I SMALL BUSINESS DEVELOPMENT CENTER NETWORK: POLICIES ONLINE

Financial Transactions

Compensatory Time Off for Professional Staff

Exempt employees, which all professional staff are, cannot normally claim compensatory time for hours worked in excess of 40 hours per week.  As exempt employees, they are charged with fulfilling their duties and responsibilities and meeting their goals without regard for the number of hours.  However, travel, especially travel to the mainland, may be treated as an exception, given that duties and responsibilities are being fulfilled and goals met.  That exception:  All travel required by the Network that must occur on a weekend, holiday or substantially during non-business hours may be eligible for compensatory time off.  Such compensatory time should be taken off within 4 weeks of the trip.

Travel time is to be calculated on a matched, hour for an hour basis, to include travel time from the departure point (usually an airport or an office) up to the final destination point (normally, an airport, hotel, office or other facility).  Travel time may include time incurred during non-business hours.  Lapsed time is actual time after subtracting/adding for time zone changes.  Normal business hours are to be subtracted from the total before determining the amount of compensatory time.  Example:

A claim for compensatory time off requires a detailed explanation in writing indicating:  time/date of travel/work; destination and/or purpose of travel; number of hours being claimed; signature/date of requestor.  This documentation shall accompany the employee absence submittal sheet.

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