Each center in responsible for tracking airline coupons by keeping an airline ticket log and numbered record of travel requests to ensure that a unique travel document number is assigned for each trip and that a full accounting of all airline coupons is maintained. Ideally, a new ticket log will be created for each airline coupon order. The most recently completed ticket log as well as coupon copies shall be submitted to the State Office when submitting purchase requisitions for airline coupons. Airline coupons shall be treated like cash and kept in a secure area of the office. Airline coupon expiration dates shall be monitored closely and the expiration of coupons will be avoided by all means possible. Airline coupons must be used within funding period they were purchased within.
Swapping airline coupons between centers is permissible only if a swap can be properly tracked on each airline ticket log and if the coupons swapped were funded within the same funding period with same source of funds (state, federal, RETA-H).
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Airline Ticket Log | |